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Destination Wedding Tips | Weather Contingency Plan

I’ve always loved the quote by Benjamin Franklin, “If you fail to plan, you plan to to fail.” There’s a ton of truth in that.  If you’re looking at having your wedding in the panhandle of Florida, this should be your battle cry.  Maybe you saw the beautiful beaches and are dreaming of having a picturesque ceremony take place on the white sand followed by an outdoor wedding reception on a lawn or deck.  Sounds amazing right?  I wish I could say that this perfect scenario plays out for all of our weddings but every now and then mother nature decides to throw some curve balls.  Although rain on your wedding day is a sign of good luck, this can wreak havoc on all the hard work you’ve put into your wedding plans and add some unnecessary stress.  With over 9 years in the Destin, Santa Rosa Beach, 30-A, and Fort Walton Beach area, let us give your some helpful destination wedding tips.

Wedding Rain Plan DJ

#1: Choose your wedding venue carefully.
You’d think this was a no-brainer but not all event venues (especially in the panhandle) are equipped with a back-up indoor space.  So ask these venues the right questions.  Here’s a few:

  • If my event is outside, do you have indoor space in case of rain?  If so, is it available to us and what is the cost?
  • If there are multiple weddings at your venue, how do you decide who gets what room?
  • When do you make a rain call to move things inside?
  • If there are no indoor options, will the venue allow us to rent a tent?


#2: Speaking of tents, put down a deposit upon booking your venue!
A lot of our destination clients can wait for the rain to pass to get in their 20 minute ceremony but if there are having their reception outdoors at say a beach house or a venue that has no indoor space, there is a chance the rain may come back again.  You then find yourself in a pickle because so many of your reception elements have to be preset (tables, centerpieces, cutlery, cake, etc.).  The best thing to do is reserve a tent as soon as you lock in your date and venue.  While the deposit is generally non-refundable, you can’t afford NOT to do this.  Like having an insurance policy, it’s not until you need it that you wish you had it.  With so many weddings happening in the area, the last thing you want to do is wait until the “day of” and play Russian roulette with the tent companies.  If you can find one that is available, chances are the rates are going to be high due to supply and demand.


#3: Find out your vendor’s policies are regarding rain.
If your vendor is contracted for a certain amount of hours and there is a weather delay, do they charge extra for any time overage?  Will they even work out in the rain?  

As an entertainment company, rain is an obvious concern for us.  We strive to do all we can to accommodate our client’s wishes, but we can’t put the couple’s event, their guests’ safety, our employees’ safety or the gear in jeopardy.  Chances are that same gear is booked out the very next day for another client’s wedding.  For our live musicians, unless they are under a covered area, they can’t play in the rain with their personal instruments.  For our DJs and Photo Booth personnel, we have a 3 strike policy when it comes to rain. Assuming it’s dry, we will set-up as planned outside until the first few drops of rain.  Once that occurs, we will pull all gear until the rain stops so we can minimize any damage and hopefully continue on without any hiccups due to water damage.  The client has the option at that point to move our team inside (we’ll reset at no cost to the client) or wait until it stops and we’ll re-set outside again as fast as we can to reduce the time delay. If it rains a second time outside on the gear, we have to strike the gear until an indoor solution can be figured out.

In the last two years, we’ve had a ton of rain during wedding season on the Emerald Coast.  These tips, if followed, will allow this rain to slide right off as you move on to an even more fabulous Plan B.  We know this area like the back of our hand so if you have any questions, please don’t hesitate to reach out to us.

B-Boy Productions Private Wedding Showcase in Sandestin, January 24th

Nowadays, anyone or any company can tout and market themselves as the best.  Especially in the wedding industry.

You can create a website in a matter of minutes with “borrowed” Google images and SEO-friendly keywords.  Social Media can make you look amazing by buying “likes” or “friends”.  The simplicity of consumer video editing programs allows you to make a highlight reel and give the perception you were the entertainer of the year at every show.  Even industry websites like WeddingWire and The Knot hand out annual  awards like they are candy (yes, we, along with almost every wedding company in our area, won the Couple’s Choice Awards).   But as the saying goes, the proof is in the pudding.  As consumers, we all want to see and judge for ourselves whether a company can back up their claim.

Well, here’s your chance to see B-Boy Productions in all its glory. We’re putting it all out there at on our first ever Private Wedding Showcase in Sandestin Saturday, January 24th at Sandestin Beach & Golf Resort’s Bayview Room & Terrace from 10:30AM – 12:30PM.  How does our private showcase differ from your traditional bridal show you ask?  Great question.

We won’t just have pamphlets or marketing materials on display; we take you through an actual wedding – from the beginning of the ceremony all the way to the grand exit.  As an all-inclusive wedding brand, we will have not only all of our famous beat-mixing DJs and wedding Emcees showcasing their skills, but our live musicians, officiants, photo booths, photographers, videographers, day of planners, and rental items will be available for you to see in action as if you were guests that day at a wedding.  Throughout the showcase, bottomless mimosas and hors d’oeuvres will be served on us.

Afterwards, you can talk to our entertainers and staff about your wedding specifically; ask questions, share your vision for your day, etc.  We’ll be glad to give you all the ideas we have to make your wedding stand out.  By the time you leave, you can have your wedding services all booked and head to the beach for some R&R.  So what’s the catch you ask?  Only that you RSVP so we can reserve a spot for you as seating is limited.   That’s it.  So whether you need one service, some services, or ALL services, come hang and party with us for two hours.  You’ll get some tremendous show specials just for showing up and treated like the VIPs you are.

Wedding Bridal Show Destin

 

 

 

Weddings at the Emerald Grande in Destin | Wedding DJ Irving G mixes it up

The weather was just PERFECT on this day…especially for a wedding, and we love doing weddings at the Emerald Grande in Destin. The ceremony took place on the beach that you access via the resort’s private ferry. The cocktail hour and reception were all held outside on the Captain’s Deck.

We had one of our more elaborate packages booked for Marc Stepp and Jaclyn Crossno’s wedding. We provided our ceremony sound system rental, ceremony videography services, Cocktail Hour Live Musician services, photo booth and our signature DJ/Emcee Services. The flowers and event design were done courtesy of Blu Event Design & Couture Florals. The cake was provided by Say Cake Bakery.

Weddings at the Emerald Grande

Emerald Grande Wedding Cake

Guests were enjoying the refreshing breeze, noise of the wildlife and the boats sailing by as the bridal party arrived to the ceremony location via the ferry. Everything came together like clockwork. The bridal party walked down to “Marry Me” by Train while Jaclyn and her father were serenaded by a very modern violin cover of Christina Perri’s “1000 Years” by Rachel Pierce.

As guests arrived for cocktail hour on the Captains Deck, our cocktail hour guitarist/vocalist, Dan Austin, kept that laid back vibe going. The beverages were flowing, the Photo Booth was in full operation, and guests were enjoying one another’s company. It was the perfect segue to what was going to be an epic Grand Entrance.

Emerald Grande Cocktail Hour Guitarist Wedding Singer

The bridal party came down the spiral staircase to “Whoomp (There It Is)” by Tag Team. You could see the crowd brimming with excitement. It was a loud erumpent of cheers when Marc and Jaclyn were introduced as “Let’s Get it Started” by Black Eyed Peas blared through the speakers. All the pent up excitement was finally released and the reception had officially started!

Emerald Grande Wedding DJ Booth

As dinner was concluding, I was able to make a few of the kid’s night by playing “In Summer” from the Frozen soundtrack. The bride and groom then danced to an amazing Maroon 5 cover of Al Green’s “Let’s Stay Together”. Their newlywed love was on full display during that dance as they were laughing and having a good time.

It was time for the open dance set. The song of the night was an oldie but a goodie – “Pour Some Sugar (On Me)” by Def Leppard. The crowd went wild. It took the party up another level. Once the party concluded, you could tell that everyone seemed to have thoroughly enjoyed themselvesThanks Marc and Jaclyn for letting us be a part of your day!

Emerald Grande Decor DJ

Click here for more information about the Emerald Grande in Destin